Event Rules & Regulations

Please refer to the second page of the exhibit space contract for additional rules and regulations which you accepted at the time of contracting for exhibit space.

Americans with Disabilities Act (ADA)

All exhibiting companies are required to be in compliance with the Americans with Disabilities Act (ADA) and are encouraged to be sensitive and as reasonably accommodating as possible, to attendees with disabilities. Information regarding ADA compliance is available from the U.S. Department of Justice ADA Information Line 800-514-0301 and from the ADA Website at https://www.ada.gov/

Age Requirement

Individuals under the age of 18 (including infants) will not be permitted on the exhibit floor during move-in or move-out, regardless of affiliation or circumstances.

Affixing of Decorative Materials

Nothing may be taped, nailed, stapled, tacked or otherwise affixed to ceilings, walls, painted surfaces, fire sprinklers, columns or windows. Damages resulting from the improper use of these materials will be charged directly to the exhibitor.

Aisles

The aisles are the property of WHMA/IPC Show Management. Aisles shall be completely clear and unobstructed during show hours. No obstructions of any sort including tables and chairs. In addition, any portion of a booth display, product, or demonstration may not extend into any aisle at any time.

Alcoholic Beverages & Outside Food

Alcoholic Beverages are not allowed in the exhibit hall at any time during move-in and move-out.

Anchoring

Any anchoring or drilling into the exhibit floor or any other surface within the WCD facilities is strictly prohibited. Animals: Service animals are permitted within the WCD facilities. However, non-service animals/pets are not permitted within the WCD facilities without proper approval by WCD management.

Animals

Service animals are permitted within the WCD facilities. However, non-service animals/pets are not permitted within the WCD facilities without proper approval by WCD management.

Attire

Company representatives (models, booth personnel, etc.) must be appropriately clothed and dressed in good taste at all times. Any representative wearing costumes or banners containing company advertising must wear an outer wrap any time they leave the exhibitor's booth. The use of "human arrows" is prohibited. Distribution of giveaways, handouts, and any type of promotion must be conducted within the confines of the exhibitor's booth.

Audio Visual

Conference Technologies Inc. (CTI) is the WCD’s in-house audio-visual provider for all WCD facilities. Exhibitors may order and arrange services via the online ordering system. For additional information please contact the CTI sales team at 414-908-6190.

Authority of Show Management

WHMA/IPC Show Management shall have the power to adopt, amend and enforce all show rules, and regulations with respect to the kind, nature and eligibility of exhibitors adopted by it or set forth herein. Show Management has the power to enforce and amend all rules and regulations. WHMA/IPC Show Management’s decision on such matters shall be final.

Badges and Exhibitor Personnel

Admission will be by official event badge only. Identification badges are not transferable. Only contracted exhibitors shall receive “Exhibitor” designated badges. Exhibitors’ customers and contractor personnel may not be badged as booth personnel. The exhibitor shall have an authorized representative present at the exhibition throughout all exhibit periods and during the installation and dismantling of the exhibit. False certification of an individual as an exhibitor’s representative, misuse of an exhibitor’s badge or any other method or device used to assist unauthorized personnel to gain admittance to the exhibit floor will be just cause for expulsion from the event.

Balloons and Helium Filled Items

Helium balloons are not permitted in WCD facilities without approval by WCD management. Any approved use will be subject to a removal fee should balloons rise to the ceiling.

Carpeting

In order to maintain a professional show floor appearance, all booths must be carpeted or covered with an appropriate temporary floor covering.

Code of Conduct

We believe our community should be truly open for everyone. As such, we are committed to providing a friendly, safe and welcoming environment for all, regardless of gender, sexual orientation, disability, ethnicity, or religion. And as such, all attendees, exhibitors, sponsors, speakers, instructors, attendees, volunteers, media, show contractors and staff are expected to conduct themselves in a professional and respectful manner before, during and after the event when communicating with each other to ensure a positive experience for everyone.

Be considerate, respectful, and courteous to others.
Refrain from demeaning, discriminatory or harassing behavior, materials and speech.
Refrain from wearing clothing that is not suitable for a professional work environment, that is provocative, or otherwise potentially offensive.

Unacceptable behavior & materials include, but are not limited to:

Intimidating, harassing, abusive, discriminatory, derogatory, or demeaning materials or conduct by any attendees of the event and related event activities.
Physical, written, verbal or other abuse, intimidation, threats, annoyance, harassment, stalking, pushing, shoving or use of any physical force whatsoever against any person.
Any boisterous, lewd or offensive behavior or language, including but not limited to using sexually explicit or offensive language, materials or conduct, or any language, behavior or content that contains profanity, obscene gestures, or racial, religious or ethnic slurs.
Horseplay, Roughhousing or any other behavior deemed unsafe.
Failure to obey any rules or regulations of the Venue.
Falsely identifying yourself by wearing an event badge other than your own.
Suitcasing or solicitating event attendees without having a booth at the event.
Unethical, illegal or disruptive conduct such as tampering with another party’s exhibit or engaging in corporate espionage.
Taking photos of another exhibitor’s booth, products or display without permission.

Consequences of unacceptable behavior
Anyone asked to stop unacceptable behavior is expected to comply immediately. If any event participant engages in unacceptable behavior, WHMA/IPC may take any action they deem appropriate, including expulsion from the event without warning or refund.

Unacceptable behavior by exhibitors or exhibitor personnel will also be subject to the following:

Company will be moved to the end of the space selection process for the following year’s event (regardless of the lottery number drawn).
Company may be barred from exhibiting altogether for the following year’s event.

All determinations of appropriate or inappropriate behavior are in WHMA/IPC’s sole discretion and the decision(s) of the WHMA/IPC representatives on-site will be final.

What to do if you witness or are subjected to unacceptable behavior
All such actions should be reported to WHMA/IPC Show Management immediately. All reports will remain completely confidential.

In any emergency situation please call the authorities immediately via the venue’s house phones

Compressed Gas

Compressed Gas: The use of compressed gas is permitted within the WCD with prior approval under the below circumstances.

Cylinders are limited to one-pound capacity and a booth may only contain one cylinder at any one time. Reserve cylinders shall be limited to 20 and must be secured in a safe, non-public, area as designated by the WCD.
Propane tanks larger than one pound must be stored outside of the facility on the loading dock.
Forklifts are permitted to use propane tanks (limit of 30 pounds) within the WCD during load in and out days as long as they are properly secured and have been properly inspected prior to and after each use.
Propane tanks on forklifts must be removed from the WCD and stored outside in the propane storage locations. A maximum of one propane tank may be left on or near one forklift for use during the event hours if needed for any reason.

Confetti

The use of glitter, confetti, sand, or simulated snow types of material is not permitted in WCD facilities without approval by WCD management. Any approved use will be subject to a cleaning fee.

Copyrighted Materials

Each exhibitor is responsible for obtaining all necessary licenses and permits to use live or recorded music, photographs or other copyrighted material in the exhibitor’s booth or display.

Damage to Property

Exhibitors are liable for any damage caused to building floors, walls, or columns to standard or rented booth equipment and to other exhibitor’s property. Exhibitors may not apply paint, lacquer, adhesive or other coatings to building floors, walls or columns or standard or rented booth equipment. Holes may not be drilled, cored or punched in any part of the building.

Exhibitors are responsible for damage to uncrated or improperly packed shipments, concealed damage, loss or theft of material after delivery to the booth or before material is picked up for return shipment. Exhibitors are required to file any reports of damage with the freight foreman prior to leaving the show.

Decals

Adhesive-backed decals are not permitted to be distributed or used inside the facilities.

Demonstrations

As a matter of safety and courtesy to others, exhibitors should conduct sales presentations and product demonstrations in a manner which assures all exhibitor personnel and attendees are within the contracted exhibit space and not encroaching on the aisle or neighboring exhibits. It is the responsibility of each exhibitor to arrange displays, product presentation, audio visual presentations and demonstration areas to ensure compliance.

Exhibitors should exercise special caution should be taken when demonstrating machinery or equipment that has moving parts and should establish a minimum setback of 3ft (.91m) and/or install hazard barriers as necessary to prevent accidental injury to spectators. Additionally, demonstrations should only be conducted by qualified personnel.

Display Regulations

Please carefully review the Display Regulations before proceeding with the design of your exhibit. They are binding rules and regulations concerning the construction and operation of your exhibit.

Display Vehicles

When exhibiting motor vehicles inside WCD facilities the following requirements must be abided by:

Display permit must be obtained from the City of Milwaukee – email exhibitorsvc@wcd.org to inquire about pulling a permit.
Disconnect the battery
Reduce the amount of gas to ¼ tank or less
Lock or tape shut the gas cap ▪ Place a drip pan under vehicle’s engine
Avoid all carpeted areas of the building unless approved by WCD management

Drone Policy

The operation (flight) of any drone/aerial vehicles on WCD property is prohibited

Exhibiting Eligibility

An exhibitor must be either a manufacturer or independent representative of a manufacturer that produces processing equipment and products & services for the cable and wire harness manufacturing industry.

WHMA/IPC (Exhibition Management) reserves the sole right to determine the eligibility of a product for display, and to deny participation to any company whose products or services are determined to be inappropriate for the exhibition.

The space assigned is to be used solely for the exhibitor whose name appears on the application and it is agreed that the applicant will not assign, sublet or apportion the whole or any part of the space allotted.

Exhibitor Appointed Contractors (EAC)

Show Management, acting on behalf of all Exhibitors and in the best interest of the exposition, has appointed Official Service Contractors to perform and provide necessary services and equipment. Official Service Contractors are appointed to:

Ensure the orderly and efficient installation and removal of the overall exposition.
Assure the distribution of labor to all exhibitors according to need.
Provide sufficient labor to satisfy the requirements of exhibitors and for the exposition itself.
See that the proper type and limits of insurance are in force.
Avoid any conflict with local union and/or exhibit hall regulations and requirements.

The Official Service Contractors will provide all usual trade show services, including labor. Exceptions are:

Supervision may be provided by the exhibitor.
The exhibitor may appoint an exhibit installation contractor or display builder.
Exhibitors must submit notification of any and all organizations, other than those designated as Official Contractors, who are proposed for the performance of any services for the exhibitor. All Exhibitor Appointed Contractor (EAC) labor must be pre-approved by Show Management.

If an exhibitor wishes to use the services of a contractor not on the official contractor list (with the exception of a carrier), the Exhibitor Appointed Contractor Notification Form must be completed by the exhibitor by April 14, 2023 All Exhibitor Appointed Contractors must submit their original Certificate of Insurance to Show Management by April 14, 2023. Admission to the show floor will be denied if EAC Notification and/or a Certificate of Insurance are not on file. Exhibitors and Exhibitor Appointed Contractors must adhere to the Exhibitor Appointed Contractors (EAC) Terms and Conditions.

Exhibits

Please be sure to review the Display Regulations before proceeding with the design of your exhibit and be sure to share this information with your exhibit house to ensure your booth is compliant — variances will not be granted for any booth regardless of circumstances.

All curtains, drapes, decorations and decorative or construction materials are to be non-combustible or flame retardant.

Any portion of the exhibitor’s booth including signs and graphics, must have the back side finished and must not carry identification or other copy that would detract from the adjoining exhibit. All unfinished sides are to be covered at exhibitor’s expense so as to not appear unsightly. The exhibit shall not obstruct the view of adjoining exhibits nor be operated in any manner objectionable to other exhibitors. All lighting within the exhibit must be arranged and operated so as not to be distracting to adjacent exhibits.

All exhibit displays should be designed and erected in a manner that will withstand normal contact or vibration caused by neighboring exhibitors, hall laborers or installation/dismantling equipment such as forklifts. Displays should also be able to withstand moderate wind affects that may occur in the exhibit hall when freight doors are open.

Exhibitors should ensure that any display fixtures such as tables, racks or shelves are designed and installed properly to support the product or marketing materials to be displayed.

Fire & Safety

Exits, entrances, air supply vents, ramps, sidewalks, hallways, stairways, elevators, escalators and aisle ways must be kept clear at all times. All fire exits and the illuminated exit signs above each must be clearly visible. Exit doors, exit signs, fire alarm, fire protection valves, fire hose cabinets and fire extinguisher locations must be kept clear at all times.
Storage of any kind behind back drapes, display walls or inside the display areas is not allowed. All cartons, crates, containers, packing materials etc., necessary for repackaging, must be marked with an "Empty" sticker. Your General Service Contractor must remove the "empties" from the show floor.
All packing containers, wrapping materials and display materials must be removed from behind booths and placed in storage.
Covered booths exceeding 1,000 square feet require an interior automatic sprinkler system. A separate permit application is required.
Fire sprinkler systems must be installed by a Milwaukee state licensed fire sprinkler contractor.
All manufactured homes must have two (2) means of egress.
All multi-level booths must be stamped by a Wisconsin licensed structural engineer and if the upper level is greater than 300 square feet, they must have two (2) remote means of egress.
All fully enclosed booths with enclosed rooms must have at least two (2) exits leading directly to the aisle.

These booths must possess a smoke detector and fire extinguisher for each enclosed area. The MFD may require additional equipment.

If any exhibiting booths have multiple levels or room(s) with enclosures, visible notification must appear on the stairway(s) or outside the room. This notice must state the maximum occupancy permissible or total weight load allowable on the second story at one time. If the second story occupancy level allows more than ten (10) people at one time, a second stairway must be present.
All materials used in the construction of the booth and all decorative materials (drapery, table coverings, banners, foam board, signs, set pieces, etc. ) within exhibitor booths and those used for special events must be non-combustible or made flame retardant. Certificates of flame retardant treatment must be submitted to the MFD along with samples of said materials prior to construction of booth. You must maintain copies of flame certificates on premises as the MFD can require verification at any time. Utilizing cardboard boxes as parts of exhibits or displays is not permissible.
Foam plastic elements greater than ¼-inch thickness shall not be permitted. Fire resistant foam board signage, not greater than ½-inch thickness, is acceptable in exhibit booths.
Booth construction shall be substantial and fixed in position in a specified area for the duration of the show.
Aisles and exits as designated on approved show plans shall be kept clean, clear and free of obstructions.
Easels, signs, etc. shall not be placed beyond the booth area into aisles. Exhibitors must keep their booths and displays within the designated perimeters. Any violators will be made to move their exhibits.
Literature on display shall be limited to reasonable quantities. Reserved supplies shall be kept in closed containers and stored in a neat and compact manner.
Designated "No Freight" aisles are required. These aisles must be kept clear at all times during the move in and move out of trade shows.
A separate submittal for Hot Works Event Permit is required for exhibition welding, soldering, brazing and the like. Full scale oxy-acetylene welding will not be permitted. Please see the MFD website for more information on Hot Work operations.
Fire hose cabinets, fire extinguishers and any safety equipment may not be covered or obstructed in any way.
Fire Strobes are located 12 feet up on each side of every column. These strobes cannot be covered or obstructed at any time.
Non-display vehicles cannot remain on the exhibit floor. Attendees will not have access until all non- display vehicles exit the show floor.
The painting of signs, displays or other objects are strictly prohibited inside of the facility or on San Diego Convention Center grounds.
All show and exhibitor equipment must be UL approved. Extension cords shall be three-wire with ground and shall service one appliance or device. Multi-plug adapters must be UL approved and have an overload internal circuit breaker. Home-type "cube" taps are prohibited. Spliced wires are heat generators and are prohibited.
Cooking/warming devices shall be electric and shall be UL or FM approved. Cooking/warming devices and heated products need to be four (4) feet away from the front of the display or have a shield 18 inches high, 1/4 inch thick across the front and down the sides of the demonstration area. A 2A10BC fire extinguisher must be in the booth and readily available near the demonstration area.
The use of welding equipment, open flames, decorative candles or smoke emitting devices or material is prohibited. Exceptions may be made with prior approval by the Fire Marshal.
Electrical equipment shall be installed, operated and maintained in a manner that does not create a hazard to life or property. Sufficient access and working space must be provided for all electrical equipment and must comply with current N.E.C. standards.
No saw cutting is allowed inside the Convention Center.
The Convention Center does NOT allow any hard construction type of activities to be executed on the exhibit floor or within the building such as, but not limited to material sawing, painting, welding, soldering, etc. without PRIOR written approval.
In the event that an alarm goes off, please know that we do not deactivate any alarm until the proper emergency response team is on-site, verifies the cause of the alarm and then deactivates the alarm. We operate at a maximum safety level that helps us to insure life safety. In case of an emergency following an alarm, we will activate our public address system and provide direction to everyone in the facility. When the public address system starts to operate, please listen and follow the directions. Doing anything else will increase the hazard and will put you and your attendees at risk.
The MFD may exercise the right to assign a fire detail to the premises, at your cost.

Compressed Gas

Compressed Gas: The use of compressed gas is permitted within the WCD with prior approval under the below circumstances.

Cylinders are limited to one-pound capacity and a booth may only contain one cylinder at any one time. Reserve cylinders shall be limited to 20 and must be secured in a safe, non-public, area as designated by the WCD.
Propane tanks larger than one pound must be stored outside of the facility on the loading dock.
Forklifts are permitted to use propane tanks (limit of 30 pounds) within the Baird Center during load in and out days as long as they are properly secured and have been properly inspected prior to and after each use.
Propane tanks on forklifts must be removed from the Barid Center and stored outside in the propane storage locations. A maximum of one propane tank may be left on or near one forklift for use during the event hours if needed for any reason.

Fire Extinguishers

Exhibit booths with walls or enclosed ceilings larger than 10x10 (100 sq/ft) are required to have a portable fire extinguisher inside the structure.

Food and Beverage

Levy Restaurants is the exclusive provider for all food and beverage within WCD facilities. Exhibitors may order and arrange catering services via our online ordering system. For additional information please contact the Levy sales team at 414-908-6154.

Fog/Hazers

Only water-based machines are permitted within WCD facilities. The use of oil-based smoke, hazers or fog is strictly prohibited.

Good Neighbor Policy

Each exhibitor is entitled to a reasonable sightline from the aisle regardless of the size of the exhibit. Exhibitors are requested to use the good neighbor policy when designing exhibit space as to not impede with neighboring exhibitors. Exhibitors should also ensure their booth structure, exhibit components and hanging signs are compliant with the event display regulations.

Upon request from WHMA/IPC show management, exhibitors will be required to furnish WHMA/IPC show management with such diagrams with the understanding that these diagrams may be shared with exhibitors adjacent to their booth.

Gratuities

WCD policy prohibits the solicitation or acceptance of gratuities, regardless of the value. This includes offering leftover items that show management or exhibitors have given away or sold while participating in events within WCD facilities.

Hazardous Materials

All parties affiliated with your event are prohibited from possessing, storing, or bringing onto the property materials that constitute hazardous materials (as defined by federal, state and local law) unless the hazardous materials are possessed and used in compliance with all federal, state and local laws. You will indemnify us for any possession, storage, transportation and use of such hazardous material for any reason whatsoever. All outside contractors/vendors are required to have a material safety data sheet (MSDS) on any hazardous chemical that they bring into the facility, so that appropriate action can be taken to inform and protect our employees.

Hospitality Policy (Meeting Rooms & Exhibitor Networking Functions)

WHMA/IPC has been consistent in its policy requesting that no one conduct or sponsor hospitality suites at WHMA/IPC events. Any function that is not part of the “official program” is prohibited. The prohibited functions may include but are not limited to: banquets, breakfasts, luncheons, parties, hospitality suites, meetings, seminars, technical programs, sporting events, social functions or any other program during the event, from the first meeting to the close of the event.

What is allowed?

You are always allowed to meet with your employees and customers. However, any function during the “official program” and event hours is prohibited. Additional functions are allowed, with proper authorization:

Providing a place where only employees may eat lunch and/or unwind at the end of the day.
Staff meetings (training or informational).
Sales representative meetings (training or informational).
Meetings with your company's distributors or manufacturer's representatives.
Holding one-on-one customer meetings.
Treating a few customers, ten (10) people maximum (including staff) to a meal.

WHMA/IPC official hotels are obligated, under the WHMA/IPC contract, to notify WHMA/IPC of any requests for function space at their property during the event. They will require an authorization letter from WHMA/IPC Show Management in accordance with the WHMA/IPC Hospitality Policy. Once you have received an authorization, all further correspondence regarding your meeting space and meeting requirements must be communicated directly with the hotel. You are responsible for booking your own meeting room.

Meetings and Exhibitor Networking Functions must receive prior authorization from WHMA/IPC Show Management. Authorization for your Meeting or Exhibitor Networking Function must be obtained by completing the Meeting Authorization Form. Occasionally, more information is needed in order to process the authorization, which may cause a delay.

Violations

Any company found in violation of the WHMA/IPC Hospitality Policy will be subject to the following for the next year's event:

Company will be moved to the end of the space selection process (regardless of the lottery number drawn).
Booth size will be reduced by 50%.
Company may be barred from exhibiting altogether.

Intellectual Property

Each exhibitor is advised that its obligation under Section Q. Copyright, Patents and Other Proprietary Intellectual Property of the exhibit space contract/application includes an affirmation that, to the best of its knowledge, it has the legal authority for its use of any intellectual property associated with any product or promotional material that it will display, offer or otherwise use in its exhibit at EWPTE and it will not knowingly infringe on the intellectual property rights of another party.

Liability and Insurance

WHMA/IPC Show Management and all organizations and individuals who are employed by or associated with them in connection with the exposition will not be responsible for injury that may occur to an exhibitor or an exhibitor's employees or agents, nor for the safety of any exhibit or other property against robbery, fire, accident or other destructive causes. Please review the exhibit space contract for further details.

WHMA/IPC requires that each exhibitor maintain general public liability insurance against claims for personal injury, death or property damage incident to, arising out of or in any way connected with the exhibitor's participation in the exhibition, in an amount of not less than one million dollars ($1,000,000) for personal injury, death or property damage in any one occurrence. Such insurance maintained by the exhibitor must be issued by an insurance company reasonably acceptable to WHMA/IPC Show Management, include coverage of the indemnification obligations of the exhibitor under the rules and regulations and shall name WHMA/IPC, Shepard Exposition Services and the Wisconsin Center District as additional insureds.

Each exhibitor acknowledges that it is responsible for obtaining, for its protection and entirely at its expense, such property insurance for its exhibit and display materials as the exhibitor deems appropriate. Any policy providing such property insurance must contain an express waiver by the exhibitor's insurance company of any right of subrogation as to any claims against WHMA/IPC and its representatives.

Lighting

Exhibit displays must not extend into adjacent booths or aisles. Flashing lights must be in good taste and not distract from neighboring exhibits.

Load Limits

The floor load limits in the exhibition halls are 350 lbs. per square foot. Any exhibit exceeding this limit will require special handling to distribute the load.

Loading Dock

The Baird Center loading dock entrance is located at 850 N. 6th Street. The dock can only be entered from the North helix, and must always be exited via the South helix. There are sixteen (16) outdoor loading docks, and three (3) drive-in ramps. If show permits POV dock load in/load out – fifteen (15) minutes will be allowed for exhibitor vehicles to unload/load per vehicle.

Lottery Numbers

Lottery numbers cannot be exchanged between companies nor reassigned. During the previous event, exhibitors were invited to draw a lottery number for the next event. Lottery determines the order exhibitors are assigned during the Initial Booth Space Selection. Trade and ancillary companies are exempt from drawing a lottery number.

Machinery and Equipment

Operating machinery and equipment within the exhibit area must have necessary safeguards to protect the public from injury.

Merchandise Leaving the Show Floor

A business card will be required at the point of exit for any material being removed from the exhibit floor, other than material covered by a bill of lading.

Motorized Vehicles, Scooters and Carts

Recreational motorized/mechanical vehicles and scooters are not allowed within the facility. For safety reasons, motorized carts including Segways, are not allowed in any public areas including the lobby. ADA needs will be accommodated.

Move-in Deadline

All booths must be occupied and completely set up by 5:00 pm on Tuesday, May 14, 2024. Shepard Exposition Services is authorized to "force set" any display that was delivered but not set up at this time at the exhibitor's expense. If exhibit space is not occupied by 5:00 pm on Tuesday, May 14, 2024 the space may be possessed by Show Management for such purposes as they see fit. Exhibitor will be billed for expenses incurred by IPC Show Management to carpet unoccupied space as a result of default in occupancy.

Move-out Deadline

Dismantling and move-out of exhibits may begin following the announcement from WHMA/IPC Show Management at 3:00 pm on Thursday, May 16, 2024. No exhibitor will be permitted to pack or remove articles on display or any part of their exhibit prior to the closing of the exposition. Exhibitors who fail to comply with this rule risk being barred from exhibiting at the following year's event

All carriers, other than the official carriers for the event must check in no later than 12:00 pm on Friday, May 17, 2024 in order to avoid force. Exhibitors must begin their dismantle by 8:00 am on Friday, May 17, 2024 in order to avoid force labor.

WHMA/IPC Show Management has the right, without incurring any liability for damage or loss, to order, at the exhibitor's expense, the dismantling, packing and shipping of the exhibitor's property if the exhibitor has failed to do so in the time allotted. Any exhibit materials remaining on the show floor at 5:00 pm on Friday, May 17, 2024 — without a Material Handling form turned in to Shepard and a carrier on-site for pick-up — will be forced from the floor and either returned to the advance receiving warehouse or re-routed via the carrier of Shepard's choosing, at the exhibitor's expense.

Obstructions

Exhibitors are not allowed to obstruct the view, cause injury or adversely affect the displays of other exhibitors or of any aisles.

Occupancy

All booths must be staffed by badged exhibitor representatives during all open exhibit hours.

Off-hours Booth Activity

Off-hours Booth Activity, Media briefings, demonstrations, sales meetings or any kind of event involving held before or after show hours within an exhibitor’s booth must be pre-authorized by WHMA/IPC Show Management.

Due to liability issues, attendees are not allowed in the exhibit hall during move-in or move-out. Private demonstrations can be held after show hours on Tuesday before or after show hours on Wednesday and before show hours on Thursday. All attendees must be badged properly and a badged member of your exhibit staff must escort the attendees to and from the booth.

Photography and Video Recording

Still photography and video recording of any exhibit or function is prohibited within the exhibit hall, meeting rooms and lobbies. This applies to both exhibitors and attendees. Show Management, the official show photographer and accredited members of the news media are exempt from this rule. Exhibitors are allowed to photograph or make video recordings of their own booth at any time. Attendees may also take photographs of a particular booth, provided they are accompanied by a badged exhibitor for that booth.

Products/Services to be Exhibited

No exhibitor shall exhibit or permit to be exhibited in the space allotted to him any goods or services other than those specified in the application when approved by WHMA/IPC. Nor shall it exhibit or permit to be exhibited therein, displays or advertising material of any sort bearing any name or form of advertisement other than its own.

Pyrotechnics

The use of pyrotechnics is prohibited in the Baird Center.

Selling on the Exhibit Floor

Exhibitors may sell their products directly to attendees on the show floor. However, exhibitors must abide by city and state laws and are solely responsible for the collection and remittance of any sales or other taxes.

Show Directory Listings

Each Contracted exhibitor receives one full listing in the printed Show Directory and EPWTE online exhibit hall (agenda planner).

Additional listings are available for purchase to current exhibitors only and may only list parent or daughter companies and/or brand name products/services that are owned or solely sourced in North America by their company. Note, exhibitors may not purchase a listing for a product or service that can be provided by multiple companies (as in the case of a distributor and/or manufacturer's representative).

Signage and Graphics

All signage and graphics must stay within the confines of the booth and not protrude into the aisles or into adjacent booths. Any portion of the exhibitor’s booth including signs and graphics, must have the back side finished and must not carry identification or other copy that would detract from the adjoining exhibit.

Smoking

The Baird Center is a smoke and tobacco-free campus. All forms of smoking and the use of tobacco products, including vaping, chewing tobacco and e-cigarettes, are prohibited inside the facilities and anywhere on property, including the surrounding sidewalks and parking lot.

Sound Levels

Mechanical or electrical devices which produce sound must be operated so as not to prove disturbing to other exhibitors. The sound/noise emanating from a booth may not exceed an average of 80 decibels as measured from mid-aisle. Show Management has the right to enforce this rule to continue to maintain a fair exhibiting environment to all exhibitors.

Space Usage and Allocation

The space applied for is to be used solely for the exhibitor whose name appears on the contract. It is agreed that the exhibitor will not assign, sublet or apportion the whole or any part of the space allotted.

Storage

Storage of any kind behind back drapes, display walls or inside the display areas is strictly prohibited. All cartons, crates, containers, packing materials, etc., necessary for repackaging, must be marked with an “EMPTY” sticker, and removed by the General Service Contractor.

Literature on display shall be limited to one day's worth of product. Reserved supplies shall be kept in closed containers and stored in a neat and compact manner.

Suitcasing Policy

WHMA/IPC does not permit solicitation from non-exhibiting companies. Any individual that is observed participating in activities to solicit or sell products to event attendees or exhibitors without having a booth at the event (which is known as suitcasing) will be asked to leave immediately and will be banned from attending or exhibiting at EWPTE for one year for the first offense and five years for the second offense. Please report suitcasing activities to WHMA/IPC Show Management immediately.

Union and Contractors

It is further agreed that the Exhibitor will abide by and comply with the Rules and Regulations concerning local unions having arrangements with the Exposition facility or with authorized service contractors employed by Show Management. Only the official Show contractors designated by Show Management will be permitted to work in the hall unless authorized in advance by writing Show Management

Gratuities

In General

Exhibitors do not have to respond to grievances or complaints from union and trade personnel with respect to work jurisdictions. Please refer all such disputes and/or questions to Shepard Management personnel immediately.

Safety

Safety of everyone working in the hall is of our utmost concern at all times. Standing on chairs, tables and other rental furniture is prohibited. This furniture is not engineered to support your standing weight. Shepard Exposition Services cannot be held responsible for injuries or falls caused by improper use of this furniture. If assistance is required in assembling your booth, please order labor on the Labor Order Form included in the exhibitor service manual and the necessary ladders and tools will be provided.